RULES AND REGULATIONS

  

NDCA

All rules will be compliant with National Dance Council of America official regulations.  

All competitors, Amateur, Pro-Am, and Professional must provide proof of NDCA 2023 registration before dancing.  ​Any competitor not currently registered with the NDCA will be required to register at the competition on their smartphone, and to show proof of registration, before being given a package, number, heat sheet or allowed to dance.

The NDCA syllabus is used for all closed categories. Closed syllabus events will be invigilated by an NDCA certified Invigilator.

 

REGISTRATION

Early Payment Discount ends on February 10th.  All non-package entries PAID IN FULL by the Early Payment Discount Date will receive a $5 rebate check per pro-am entry made out to the teacher at the competition.  No rebate will be applied prior to payment or to payments received after February 10th.

Final Registration and Payment Deadline is February 26th 2023.  A $50 late fee per person will be charged for all registration and payments received after the deadline.

Studio checks, personal checks, money orders, and cashiers checks will not be accepted after the deadline or at the competition.  Only cash and credit card payments will be accepted at the event.

 

A $40 surcharge will be issued on all returned checks.

LEVELS  

A student may only enter two dance levels, their own level plus one higher. Example:  A bronze level dancer may dance all bronze and silver levels but may not enter gold. 

AGES

Adult students may enter their own age level plus any age level below down to A.

NEWCOMER EVENTS

Newcomer Events are open to students who have competed less than one calendar year.​

SCHOLARSHIPS

To enter any Pro-Am Scholarship you must dance the same number of single dances as listed in each scholarship​. For example: each 3 dance Scholarship you must dance 3 single dances, for each 4 dance scholarship you must dance 4 single dances, for each 5 dance scholarship you must dance 5 single dances.... etc  Organizers reserve the right to merge scholarships that do not have full finals.

DANCERS CUP TOUR VOUCHERS

Each DCT Competitor may redeem $300 maximum at Gateway Dancesport.  The voucher amount redeemed can only be used towards entries, it cannot be used towards packages, tickets, or miscellaneous purchases.  The student must purchase a minimum of twice the amount redeemed. For example: if they redeem $300, they must have $600 in entries (not including packages, tickets, etc). 

 

DANCERS CUP TOUR  only accepts vouchers from within the past one year - no exceptions. ​

All vouchers must be mailed to the competition prior to the event to be applied to your balance.  Photocopied or pictures of vouchers are not accepted.

WORLD DANCESPORT SERIES VOUCHERS

WDSS voucher amounts can be redeemed only for entries, it cannot be used towards packages, tickets, or miscellaneous purchases.  The student must purchase a minimum of twice the amount redeemed. For example: if they redeem $300, they must have $600 in entries (not including packages, tickets, etc). 

 

WDSS  only accepts vouchers from within the past one year - no exceptions. ​

All vouchers must be mailed to the competition prior to the event to be applied to your balance.  Photocopied or pictures of vouchers are not accepted.

PRE-TEEN CLOTHING RESTRICTIONS

Pre Teen (11 & Under) competitors are restricted in costuming as per the NDCA rule book

For more information please visit www.NDCA.org

 

PROFICIENCY EVENTS

We are now offering proficiency categories in all levels and age groups for those who wish to compete for their own individual score rather than against others.

RESERVED TABLE SEATING

All Thursday and all Daytime tickets are General Admission Seating.   

 

A Reserved Table Ticket only guarantees a specific table.  It does not guarantee a specific seat.

 

All Packages that include Friday night and Saturday night will include Reserved Table Tickets for those nights. 

 

Individuals wishing to purchase Reserved Table Tickets for Friday or Saturday night must purchase and pay for Reserved Table Tickets in advance.  Any Reserved Table Tickets not paid for within one week of the start date of the event will be released back to general admission sales. 

 

Reserved Table Ticket requests one week prior to the start date of the event will be subject to availability.  

STUDIO SEATING

Studios or large groups that wish to include non-package holder students and/or guests at their studio table are encouraged to pre-purchase enough Reserved Table Tickets to ensure room for all of their guests.   Studio Table discounts available upon request.

 

Individuals that purchase Reserved Table Tickets on their own are not guaranteed to have seating with any particular group.

TICKETS

Will Call:  All tickets and packages will be held at the registration desk.

REFUNDS

Cancellations with refund requests after the final registration deadline (February 26 2023) and before the first day of the event (March 9 2023) will be take on a case by case basis.  No refunds will be issued for meal tickets, reserved seats, or general admission tickets.  Any refunds given will be mailed by business check within 30 days after the close of the event.

From the first day of the event onward scratches, cancellations, and missed heats will not be eligible for refunds.

RELEASE

All attendees, being fully cognizant of the risks inherent in ballroom dancing and exhibitions, shall hereby:

 

1. Assume all risks of bodily injury (including death) and property damage inherent in attending this event.

2. Release and hold harmless Promenade Extravaganza, Gateway Dancesport Championships,  Larinda McRaven, Daniel Messenger, and the National Dance Council of America, Inc. from all liability to me, my personal representatives, assigns, heirs, and next of kin, and against any claim or cause of action which I or anyone claiming by, through or under me, may at any time have against those hereby release, arising out of bodily injury (including death or damage), loss or theft of articles suffered by me while attending this event.

 

3. Consent to use and release of his/her name and likeness to be used in photographs, television filming and recording of the event used in connection with the television broadcast, exhibition, distribution or promotion of the event in any manner and by any means, now or in the future by Gateway Dancesport Championships LLC, Larinda McRaven, Daniel Messenger, or the National Dance Council of America, Inc. If any person has an objection to being video taped or the possibility of being seen on these tapes or in any publicity trailers or other use of his or her picture, please notify the organizers of this event in writing thirty days prior to the commencement. Failure to notify will be considered as permission granted.  

 

4. Be bound by the National Dance Council of America, Inc. rules and by participating in this event, automatically become obligated to adhere to them.